Tasks
A full task manager, not a to-do list bolted onto a notes app. Six statuses, subtasks, recurrence, encrypted sharing, and a status that clears itself quietly when work goes stale — whether or not a task ever started in a note.
Six statuses, not just done
The binary "done / not done" is a lie about how real work moves. Every task sits in one of six states, each with its own color.
Handed off and Done are closed states — they drop out of priority and due-date sorting. There's also a hidden state, untriaged, for tasks that landed in your workspace but haven't been filed yet — how the Handoffs Inbox works.
What a task carries
Title, description, status, priority, an optional due date, tags, an optional Folio, ordered subtasks with their own checkboxes, a lineage pointer if it was born from a note, recurrence rules, and a calendar sync flag for iCal export.
Title, description, tags, subtask titles, and recurrence config are end-to-end encrypted — the server can only sort and filter on plaintext metadata like status, priority, and due date. List views read a small header envelope for speed; the full body loads only when you open a task.
Recurring tasks
Set an interval — weekly, biweekly, monthly, quarterly, yearly — and pick the day. Mark a recurring task Done and the current row closes while a new instance is created on the next computed date, carrying over title, description, tags, priority, Folio, and the note lineage. Subtasks copy fresh and unchecked. Links are deliberately not copied. Recurrence config lives inside the encrypted envelope — the server never sees the pattern.
Auto-pause
Every task manager fills up with rot — old tasks from a project that ended months ago, still sitting in your active queue. Tareea quietly moves stale, overdue tasks to Paused after a threshold you choose: 30, 45, 60, or 90 days of silence, or off entirely.
- Only tasks in Next or Doing, and only once the due date has passed
- Any edit resets the clock
- Never touches recurring tasks
- Never re-pauses a task the system already paused, so nothing loops
A quiet marker distinguishes a task you paused yourself from one the system paused for you. Your queue stays honest without you having to prune it by hand.
Handoffs
Delegating a task shouldn't require another piece of software. Hand any task to someone else — by email, or silently in-app if they're a connected Tareea user — and a snapshot of the task, its subtasks, and its links travels to them, encrypted end to end. Your original flips to Handed off. Theirs lands in an untriaged inbox until they file it.
A pill on your task reads "Handed off to [name]" in ochre while it's waiting, and flips to "Accepted by [name]" in teal once the recipient accepts — same paper-plane icon in both states, colour carries the state. A companion pill on the recipient's copy marks the lineage back to you, so nobody loses the trail of who sent what to whom.
Handoff links expire — 7 days for email links, 30 days for silent in-app items. Declining or letting one expire costs nothing. Per-sender rate limits and blocking keep the feature from being used to spam someone.
Where tasks show up
The Tasks page, with a tab per status plus a Timeline tab, smart sort, full-text search, and a tag filter that includes tags inherited from a source note. The dashboard's Focus card, which surfaces one task at a time. A Folio's detail page, alongside its notes. And on mobile, a swipeable card view — right-swipe to complete, left-swipe to park and reschedule.
What Tareea doesn't add
No streaks, no productivity scores, no red urgency badges, no gamified completion sounds. A task that's overdue is shown honestly — never shamed. The vocabulary matches how work actually moves, not how a productivity app wants you to feel about it.